The weekly roster, done before smoko
Employee rostering software for Australian businesses — drop a reusable roster template onto the week, swap out whoever's on leave, and publish. Every staff member's phone buzzes with their shifts.
Capture your normal week once, then reuse it — three steps from blank page to published duty roster
Build the Template
Lay out your standard week on the Templates page — the positions that must be filled, the people who usually fill them, and the areas they work in. That structure rarely changes, so capture it once.
Drop It On the Week
Drag the template onto the dates and a live roster appears for that week. Adjust for reality — cover the person on annual leave, stretch Saturday's shifts for the big game, convert a gap into an open shift.
Publish & Notify
Hit Publish and the roster goes live — staff get an email or push notification straight away, and later edits show up for them instantly without republishing. No printouts, no screenshots in the group chat.
Stop Rebuilding the Same Roster Every Week
Most rosters are 90% the same as last week's — so why start from a blank grid? Drop a template in, fix the 10% that changed, and publish. What used to eat a Sunday evening becomes a ten-minute job on Friday afternoon.
One Roster Template for Every Rhythm of Your Year
Trade isn't the same in January as it is in June. Keep a template for the standard week, another for school holidays, one for festival season — they wait in a sidebar on the Rosters page, ready to drag onto any dates.
Roster Templates
4 templates savedSee Hours Creep Before It Costs You
A live sidebar breaks down each employee's rostered hours per day and for the week. When overtime and weekend penalty rates under your award make extra hours expensive, you want to spot the 48-hour week while it's still a draft — not on the payslip.
Workforce scheduling software that covers the whole job — from first draft to filled shift
Drag & Drop Editor
Place employees from the sidebar straight into cells, move and swap assignments by dragging, and work faster with Block, Eraser and Time tools when you're editing in bulk.
Leave Conflict Detection
Anyone with approved leave shows red, anyone with a pending request shows yellow — resolve the clash while the roster is still a draft.
Publish & Notify
One click takes the roster live — date headers turn green, and staff hear about it by push notification or email. You choose which channels fire.
Timesheet Integration
Rostered shifts flow straight into timesheets for comparison against clock-ins. Overnight shifts split correctly across days for payroll while sitting on their start date in the roster.
Auto Template Activation
Point a template at a start day and RosterMates generates the coming weeks' rosters automatically — publish them itself, or hold them as drafts for a once-over first.
Open Shifts & Bidding
Turn a gap into an open shift for instant claiming, or run it as a bid so several staff can apply and you pick. Your casual pool fills the roster for you.
The differences managers notice in the first month
Hours Back Every Week
Template in, adjustments made, published — the roster stops being the job you dread and becomes a quick Friday task.
Clashes Caught Early
Leave conflicts surface as coloured flags while you build — so the roster you publish is one people can actually work.
Fewer "What's My Shift?" Messages
Everyone's roster lives on their phone and updates itself — the group chat goes quiet in the best way.
Position & Employee Views
Flip between a roster organised by role and one organised by person — both exist at once, so you always see it the way the question demands.
Common questions about rostering and roster templates in Australia