Workforce management for Australian shift-based businesses

Staff Rostering & Workforce Management Software
Built for Australian Teams

RosterMates keeps your rosters, time clocks, timesheets, leave and payroll exports in one system. Publish next week's roster in minutes, let staff clock in by app or kiosk, then hand payroll a clean export for Xero, MYOB, KeyPay or Employment Hero — with every state and territory public holiday already on the calendar.

Start Your Free 30-Day Trial Book a Demo
  • ✓ Free Setup & Training
  • ✓ No Lock-in Contracts
  • ✓ Public Holidays for Every State & Territory
  • ✓ Payroll-Ready Exports for AU Systems
  • ✓ No Card Needed To Start Trial
RosterMates staff rostering software for Australia on a tablet, showing the scheduling dashboard
RosterMates employee scheduling software on a laptop with a weekly shift roster open
Google Reviews

Rated 5.0 by the teams who use us

Every word below is a real, public Google review — read them here, or see them all on Google.

See why our support gets reviews like these
JR
Jill Redington Google review

The new time rostering system is a game-changer for us. Designed with real time scheduling and compliance in mind, shift planning feel less like a chore. Auto scheduling/shift swapping/leave management and payroll integration are just a few of the key features. Rostermate is user friendly and real time notifications are invaluable. The team behind Rostermate are highly skilled, friendly and readily available to assist at any time.

JV
Jack Vitick Google review

Rostermate has been great to work with. The support team is always quick to get back to us whenever we have a question or need help.

RT
Rhiannon Tuatini Local Guide · Google review

We recently moved from our original rostering system to RosterMate, and we couldn’t be happier with the decision!

There were a few reasons we made the switch. Firstly, RosterMate is a New Zealand-owned and operated company, offers exceptional value for money, and has so many rostering options, features and extras. It genuinely feels like they’ve thought of everything!

The demo and onboarding process was also fantastic. Guy was incredibly helpful, answered all of our questions, and was even able to incorporate some of the specific things we needed into the system. The speed of implementation was honestly incredible.

Anytime we’ve reached out for help or had an idea for something we’d like added, the team have been super quick to respond, incredibly helpful, and genuinely open to feedback. It’s refreshing to have such a responsive team behind the software.

We would highly recommend RosterMate to anyone looking for a rostering system. Great product, great value, and an even better team behind it!

TB
Tura Bryce Google review

Since we started using Roster Mate, the team has been incredibly helpful and supportive. They genuinely listen to our feedback and are always willing to consider system improvements or suggestions we may have. Their response time to any enquiries regarding the app or website is excellent, and they consistently provide prompt assistance whenever needed. The staff are friendly, professional, and a pleasure to work with. Highly recommended!

AC
Antolin Alberto Camero Google review

I have been looking for an app that would automate our inhouse rostering system between GPs in our clinic. I have very basic skills in computer systems and just hoped I would land in the hands of good experts.

I found Rostermate, booked a 30min session with Guy, and immediately, we got this small project running within days. He has been very responsive promptly, patiently and professionally throughout the process. He has taken onboard and all effort to craft the right environment from idea to the drawing board and back.

Have yet to beta test the app with my colleagues. But hopefully, the project will succeed and get us going with a seamless service in running our roster

See it in action

Roster, clock, approve, export — one platform

Watch a roster come together (with a little AI help), staff clocking in at the kiosk, hours being approved and leave being managed — the whole cycle in under a minute.

Start Your Free 30-Day Trial

Rostering shift-based teams across Australia

Aged Care Hospitality Manufacturing Retail Restaurants Events & Venues Construction Security Catering Healthcare Hotels & Pubs Supermarkets Stadiums & Festivals Event Staffing

0-day

free trial with no credit card required

0

lock-in contracts — stay because it works

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of features included on every account

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payroll-ready export formats, Xero to KeyPay

RosterMates Architecture

How the pieces fit together. Follow the energy flows to see how your data moves.

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RosterMates Architecture Definitions

Company
The root account created at sign-up — the umbrella that links every location in your organisation, whether that's one café or a dozen sites across the country.
Location
Each site runs independently with its own rosters, leave, timesheets and pay summary, so a multi-state operation can give every venue its own working space under one account.
Employee Mgmt
Central staff profiles with positions, pay details, certifications and availability. Staff can belong to one location or be shared across several with a single app sign-in.
Messaging
Built-in communication: shift-swap requests, publish notifications and announcements reach staff on mobile and kiosk the moment they're sent.
Templates
Reusable weekly blueprints in position or employee view, so recurring patterns — the standard trading week, the school-holiday roster — rebuild themselves.
Rosters
The live scheduling grid, with real-time conflict detection for overlapping shifts, approved leave and maximum hours as you build.
Events
Calendar-based staffing for multi-day events: per-day areas and time windows, capacity limits, and open-shift bidding for your casual pool. Geofenced clock-in verifies attendance on the day.
Leave Mgmt
Requests and approvals from the app, with Australian leave types and running balances. Approved leave automatically blocks availability on the roster.
Custom Forms
Build inductions, incident reports, toolbox talks and checklists by hand, from an AI prompt, or by letting the AI convert an uploaded document into a working form.
Time Tracking
Two capture methods: an on-site kiosk with PIN or facial recognition, and geofenced clock-in from the mobile app when staff arrive on site. Clock-ins can be tagged to jobs for cost allocation.
Timesheets
Rostered and actual hours side by side, per location, so managers resolve unmatched punches and approve days in a couple of clicks.
Pay Summary
The final consolidation per location: approved hours and leave collected into a verified, payroll-ready export for Xero, MYOB, KeyPay (Employment Hero Payroll) or Employment Hero.

Workforce Management Features That Earn Their Keep

The employee scheduling and rostering toolkit that keeps your team covered, your records straight, and your admin hours where they belong — low.

RosterMates employee rostering software showing a drag-and-drop weekly shift roster

Employee Rostering Without the Spreadsheet Wrestling

Drag shifts into place, reuse weekly templates, and watch conflicts surface as you go — approved leave, availability gaps and double-ups are flagged before you publish, not after someone doesn't show. Need a shift covered? Send it to available staff and let the first taker claim it. Estimated wage costs update as you build, so the roster and the budget stop being separate conversations.

Scheduling
RosterMates roster app for employees showing shifts, leave requests and team messages

A Roster App Your Team Will Actually Open

The moment a roster is published, everyone's phone knows about it. From the app, staff check their shifts, request leave, review their clock-ins, message workmates and pick up or swap shifts — with every swap going through manager approval. Fewer "I didn't see the roster" conversations, whether your team is on the floor, on the road or on site.

RosterMates App
RosterMates time clock kiosk for clock in and clock out with facial recognition

Time Tracking Your Payroll Can Trust

Staff clock in and out at an on-site kiosk or by GPS-geofenced phone, and you see who's on site in real time. Actual minutes replace guessed ones, so you stop paying for time that wasn't worked — and because employers in Australia are required to keep time and wages records, having every clock-in stamped, stored and searchable beats a shoebox of paper timesheets.

Time Tracking
RosterMates staff management software showing employee profiles and certification tracking

Staff Management Without the Filing Cabinet

Every employee gets a proper profile: positions, pay details, availability, emergency contacts and documents in one place. Track certifications with expiry reminders — RSAs, first-aid certificates, police checks — and schedule recurring forms for reviews and refresher training so renewals chase themselves instead of chasing you.

Workforce Management

And then some

More Than Just Rostering

Everything around the roster is here too — leave, payroll exports, messaging and forms — so you're not stitching four subscriptions together.

JW Jess W. Annual leave · 24–28 Jun Approve

Leave Management Software

Annual leave, personal/carer's leave and public-holiday cover — requested from the app, approved in a tap, and reflected on the roster automatically so nobody gets scheduled while they're away.

Leave Management
timesheets_week24.csv Exporting… Xero MYOB KeyPay

Payroll-Ready for Australian Systems

Approved hours and leave export as payroll-ready files for Xero, MYOB, KeyPay (Employment Hero Payroll) and Employment Hero — or a custom CSV shaped to match the import your payroll already uses.

Payroll Exports
Can anyone cover Sat 7am? I'll take it 🙋 Shift swap approved ✓

Team Communication

Announcements, direct messages and shift-swap requests live beside the roster — so the group chat can go back to being a group chat.

Messaging
Owner Manager Staff

Role-Based Access Control

Owners, managers, supervisors and staff each see exactly what they should — pay details stay private, rosters stay editable by the right hands.

Data imported Team trained First roster live

Free Setup and Training

We import your staff, build your first templates with you, and train your managers — free, with support hours that suit Australian teams.

Powered by AI

Custom Forms, Built by AI

Inductions, incident reports, toolbox talks, checklists and client paperwork — build them by hand, describe them in a sentence, or upload an existing document and let the AI turn it into a working digital form.

Explore Custom Forms
✦ Generated by AI Employee name Certification expiry Manager sign-off

How it works

From Roster to Pay Run, in One Connected Flow

Hours are captured once, checked once, and exported once — no re-keying between systems.

  1. 1

    Build & publish rosters

    Start from a template, drag shifts into place, and let conflict detection catch leave clashes and availability gaps before staff see the roster.

  2. 2

    Staff clock in

    An on-site kiosk with PIN or facial recognition, or geofenced clock-in from the app as staff arrive — every punch tied to a rostered shift.

  3. 3

    Approve timesheets

    Rostered and actual hours side by side, variances highlighted. Fix the odd mismatch and approve the day in a click.

  4. 4

    Export to payroll

    Verified hours and leave export as payroll-ready files for Xero, MYOB, KeyPay or Employment Hero — pay runs and STP stay in the payroll system you already trust.

RosterMates Architecture Definitions

Company
The root account created at sign-up — the umbrella that links every location in your organisation, whether that's one café or a dozen sites across the country.
Location
Each site runs independently with its own rosters, leave, timesheets and pay summary, so a multi-state operation can give every venue its own working space under one account.
Employee Mgmt
Central staff profiles with positions, pay details, certifications and availability. Staff can belong to one location or be shared across several with a single app sign-in.
Messaging
Built-in communication: shift-swap requests, publish notifications and announcements reach staff on mobile and kiosk the moment they're sent.
Templates
Reusable weekly blueprints in position or employee view, so recurring patterns — the standard trading week, the school-holiday roster — rebuild themselves.
Rosters
The live scheduling grid, with real-time conflict detection for overlapping shifts, approved leave and maximum hours as you build.
Events
Calendar-based staffing for multi-day events: per-day areas and time windows, capacity limits, and open-shift bidding for your casual pool. Geofenced clock-in verifies attendance on the day.
Leave Mgmt
Requests and approvals from the app, with Australian leave types and running balances. Approved leave automatically blocks availability on the roster.
Custom Forms
Build inductions, incident reports, toolbox talks and checklists by hand, from an AI prompt, or by letting the AI convert an uploaded document into a working form.
Time Tracking
Two capture methods: an on-site kiosk with PIN or facial recognition, and geofenced clock-in from the mobile app when staff arrive on site. Clock-ins can be tagged to jobs for cost allocation.
Timesheets
Rostered and actual hours side by side, per location, so managers resolve unmatched punches and approve days in a couple of clicks.
Pay Summary
The final consolidation per location: approved hours and leave collected into a verified, payroll-ready export for Xero, MYOB, KeyPay (Employment Hero Payroll) or Employment Hero.

Built for your floor, ward or kitchen

Made for Australian Businesses That Run on Shifts

Rotating rosters in aged care, weekend trade in hospitality, 24/7 coverage in security — if your week is built from shifts, RosterMates was built for you.

Aged Care Rostering Software Australia

Keep every wing and every shift covered around the clock. Roster registered nurses, carers and support staff across facilities, track certifications, and spot coverage gaps before they turn into agency call-outs.

Explore Aged Care

Hospitality Rostering Software Australia

Hotels, pubs and clubs live on weekend and late-night trade. Roster front-of-house, kitchen and housekeeping together, cover call-outs fast, and keep hours accurate where penalty rates make errors expensive.

Explore Hospitality

Manufacturing Shift Rostering

Rotating days, afternoons and nights without the spreadsheet gymnastics. Keep lines staffed, qualified operators where they're needed, and handovers clean across every rotation.

Explore Manufacturing

Retail Staff Scheduling Australia

Match staffing to trading hours — late-night Thursdays, weekend peaks and the Christmas rush. Right people, right registers, without quietly blowing the wage budget.

Explore Retail

Restaurant & Café Rostering

Split shifts, weekend rushes and a casual pool that changes weekly. Build the roster around availability, fill gaps by request, and keep service covered without over-rostering quiet Tuesdays.

Explore Restaurants

Venue & Stadium Staffing

Game days, concerts and festivals staffed from a dedicated events calendar — per-day areas, capacity limits, shift bidding for casuals, and geofenced clock-in at the gates.

Explore Venues

Construction Crew Rostering

Roster crews across multiple sites, prove attendance with GPS clock-in, and swap paper timesheets and site paperwork for digital forms your crews fill in on their phones.

Explore Construction

Security Guard Rostering

24/7 posts, overnight rotations and licence expiries that can't be missed. GPS-verified clock-ins prove guards are on post, and instant messaging finds cover when someone calls in sick at 9pm.

Explore Security

Catering & Event Hospitality

Weekly kitchen rosters plus weddings, functions and corporate events staffed from an events calendar — with shift bidding that lets your casual pool put their hands up.

Explore Catering

Why RosterMates

Why Australian Teams Pick RosterMates

No bloat, no module maze, no per-feature upsells — a clean staff scheduling system that does the whole job.

Switching Rostering Software Shouldn't Hurt

We do the heavy lifting: your staff list imported, your first templates built with you, your managers trained — all free. Most teams publish their first RosterMates roster in the first week.

Real People Answer, Fast

Support is founder-led — the people who built the product answer your questions, usually the same day. Based in New Zealand, awake and online through the Australian business day.

Every Feature, One Simple Plan

Rostering, time clocks, timesheets, leave, messaging, forms and payroll exports are all included on every account. Per-employee pricing, no tiers to outgrow, cancel any month.