Construction Rostering Software

Every crew, every site, accounted for

Roster crews across Australian job sites with GPS-verified attendance, white cards and tickets tracked to expiry, digital site paperwork, and hours that arrive at payroll clean.

30 Days
Free trial, no card required
GPS
Location-stamped clock-ins per site
Multi
Sites and crews, one account
0
Paper timesheets in the ute
Construction rostering challenges we solve

Crews spread across sites, tickets that expire, paperwork in gloveboxes — here's how RosterMates brings it into one system.

Crews Across Sites

Monday's crew split between three jobs, Thursday's consolidated on one. Site-based rosters make the plan visible, and moving workers between sites is drag-and-drop.

Proof of Presence

Geofenced GPS clock-in only works on site, and every punch carries a location stamp. Attendance stops being a matter of trust and starts being a matter of record.

Tickets That Expire

White cards, high-risk work licences, heights and confined-space tickets — recorded per worker with expiries and reminders, and position approvals keep unticketed workers off restricted tasks.

Glovebox Paperwork

Inductions, pre-starts, plant checks and incident reports move to the phone. Completion is tracked per worker, and the records live in the system instead of the ute.

Rain Days and Redirects

Weather shuts a site: one announcement reaches that crew with read receipts, and the roster redirects the day in minutes — no phone tree, no one left standing at a locked gate.

Timesheets Payroll Can Trust

GPS-stamped hours match rostered shifts and export payroll-ready — weekends and holidays identifiable for the right treatment under your award or EBA. No Friday-afternoon deciphering of paper.

Construction scheduling features

Purpose-built tools for builders, civil crews and trade businesses.

Site-Based Rostering

  • Each site as its own location or area
  • Crews moved between sites by drag-and-drop
  • Whole-company view or per-site filters
  • Foremen manage their own sites via permissions
  • Templates for standard crew patterns

GPS Attendance

  • Geofenced clock-in per site, radius you control
  • Location stamp on every punch
  • Live view of who's on which site
  • Late clock-in alerts to supervisors
  • Offline queueing for regional dead spots

Tickets & Licences

  • White cards recorded for every worker
  • High-risk work licences with expiry dates
  • Heights, confined space and first aid tracked
  • Reminders before renewals fall due
  • Position approvals gate restricted work

Digital Site Forms

  • Site inductions completed before day one
  • Pre-start checklists on a recurring schedule
  • Plant and equipment inspections logged
  • Incident reports filed from the site
  • AI converts your existing paper forms

Crew Communication

  • Per-site channels for daily coordination
  • Broadcast announcements with read receipts
  • Roster changes push to phones instantly
  • No personal numbers handed around
  • Handover notes that outlast the shift

Payroll Exports

  • GPS-verified hours matched to rostered shifts
  • Weekends and holidays identifiable in the export
  • Payroll-ready files for Xero, MYOB, KeyPay & Employment Hero
  • Custom CSV matched to your payroll's import
  • Labour visibility by site and crew
A day in the life: operations manager

How RosterMates helps Renee run a civil contractor with 55 workers across four active sites.

6:40 AM — Sites Come Online

Renee watches clock-ins land site by site as crews arrive. Fifty-two of fifty-five on site by 7:00; the two on leave were already blocked out, and one late arrival triggers an alert.

8:30 AM — Ticket Renewals

Two working-at-heights tickets expire next month — flagged automatically. Renee books the renewal course and notes it against both workers before the toolbox meeting.

10:00 AM — Rain Delay

A storm cell shuts the eastern site for the afternoon. One announcement reaches that crew — read receipts confirm all fourteen saw it — and six are redeployed to the depot job by drag-and-drop.

12:30 PM — New Starter Induction

Monday's new labourer gets the site induction pack assigned to his phone — completed and signed before he ever reaches the gate, with the white card already recorded on his profile.

3:00 PM — Next Week's Plan

Renee lays out next week across the four sites, pulling three workers onto the pour on Wednesday. Availability and leave flags do the arguing; the plan publishes to 55 phones.

4:30 PM — Clean Export

Pay week closes. GPS-stamped hours are already matched and approved, Saturday's concrete pour is identifiable for the right rates, and the payroll-ready file goes to the office in one click.

Why construction companies choose RosterMates

The whole operation visible — crews, tickets, hours and paperwork.

Crews rostered across sites from one plan
GPS-verified attendance with location stamps
White cards and tickets tracked to expiry
Inductions, pre-starts and incident reports gone digital
Rain-day redirects broadcast in one announcement
Payroll-ready exports for Xero, MYOB, KeyPay & Employment Hero
Construction rostering FAQs

Common questions from builders and operations managers.

Yes. Each site runs as its own location or area with its own roster, and workers who move between sites carry one profile and one app login. You see every site's coverage in one place; each foreman sees their own.
Geofenced GPS clock-in from the worker's phone only works inside the radius you set around each site, and every punch carries a location stamp. Live attendance shows who's on which site right now — no more ringing the foreman to ask.
Yes. White cards, high-risk work licences, working-at-heights and confined-space tickets, first aid — all recorded per worker with expiry dates and automatic reminders. Position approvals keep workers without the right ticket off restricted work.
Yes. Site inductions, pre-start checklists, plant inspections and incident reports become digital forms completed on the phone — built by hand or generated by AI from your existing documents — with completion tracked per worker and submissions stored for later.
Broadcast an announcement to that site's crew instantly — with read receipts so you know who's seen it — and adjust the roster in minutes. Redeploying part of the crew to another site is drag-and-drop, not a phone tree.
Casual workers hold profiles like anyone else: availability in the app, open shift offers for extra days, and hours tracked to the minute. You choose who appears on which site's roster.
GPS-stamped clock records match rostered shifts, the supervisor approves timesheets, and hours export payroll-ready for Xero, MYOB, KeyPay (Employment Hero Payroll) or Employment Hero — with weekends and public holidays identifiable so your payroll applies the right treatment under your award or EBA.
Kiosk clock-ins queue offline and sync when the connection returns, and staff can still view their downloaded shifts in the app without signal. Regional sites don't lose their time records to a dead spot.