Every crew, every site, accounted for
Roster crews across Australian job sites with GPS-verified attendance, white cards and tickets tracked to expiry, digital site paperwork, and hours that arrive at payroll clean.
Crews spread across sites, tickets that expire, paperwork in gloveboxes — here's how RosterMates brings it into one system.
Crews Across Sites
Monday's crew split between three jobs, Thursday's consolidated on one. Site-based rosters make the plan visible, and moving workers between sites is drag-and-drop.
Proof of Presence
Geofenced GPS clock-in only works on site, and every punch carries a location stamp. Attendance stops being a matter of trust and starts being a matter of record.
Tickets That Expire
White cards, high-risk work licences, heights and confined-space tickets — recorded per worker with expiries and reminders, and position approvals keep unticketed workers off restricted tasks.
Glovebox Paperwork
Inductions, pre-starts, plant checks and incident reports move to the phone. Completion is tracked per worker, and the records live in the system instead of the ute.
Rain Days and Redirects
Weather shuts a site: one announcement reaches that crew with read receipts, and the roster redirects the day in minutes — no phone tree, no one left standing at a locked gate.
Timesheets Payroll Can Trust
GPS-stamped hours match rostered shifts and export payroll-ready — weekends and holidays identifiable for the right treatment under your award or EBA. No Friday-afternoon deciphering of paper.
Purpose-built tools for builders, civil crews and trade businesses.
Site-Based Rostering
- Each site as its own location or area
- Crews moved between sites by drag-and-drop
- Whole-company view or per-site filters
- Foremen manage their own sites via permissions
- Templates for standard crew patterns
GPS Attendance
- Geofenced clock-in per site, radius you control
- Location stamp on every punch
- Live view of who's on which site
- Late clock-in alerts to supervisors
- Offline queueing for regional dead spots
Tickets & Licences
- White cards recorded for every worker
- High-risk work licences with expiry dates
- Heights, confined space and first aid tracked
- Reminders before renewals fall due
- Position approvals gate restricted work
Digital Site Forms
- Site inductions completed before day one
- Pre-start checklists on a recurring schedule
- Plant and equipment inspections logged
- Incident reports filed from the site
- AI converts your existing paper forms
Crew Communication
- Per-site channels for daily coordination
- Broadcast announcements with read receipts
- Roster changes push to phones instantly
- No personal numbers handed around
- Handover notes that outlast the shift
Payroll Exports
- GPS-verified hours matched to rostered shifts
- Weekends and holidays identifiable in the export
- Payroll-ready files for Xero, MYOB, KeyPay & Employment Hero
- Custom CSV matched to your payroll's import
- Labour visibility by site and crew
How RosterMates helps Renee run a civil contractor with 55 workers across four active sites.
6:40 AM — Sites Come Online
Renee watches clock-ins land site by site as crews arrive. Fifty-two of fifty-five on site by 7:00; the two on leave were already blocked out, and one late arrival triggers an alert.
8:30 AM — Ticket Renewals
Two working-at-heights tickets expire next month — flagged automatically. Renee books the renewal course and notes it against both workers before the toolbox meeting.
10:00 AM — Rain Delay
A storm cell shuts the eastern site for the afternoon. One announcement reaches that crew — read receipts confirm all fourteen saw it — and six are redeployed to the depot job by drag-and-drop.
12:30 PM — New Starter Induction
Monday's new labourer gets the site induction pack assigned to his phone — completed and signed before he ever reaches the gate, with the white card already recorded on his profile.
3:00 PM — Next Week's Plan
Renee lays out next week across the four sites, pulling three workers onto the pour on Wednesday. Availability and leave flags do the arguing; the plan publishes to 55 phones.
4:30 PM — Clean Export
Pay week closes. GPS-stamped hours are already matched and approved, Saturday's concrete pour is identifiable for the right rates, and the payroll-ready file goes to the office in one click.
The whole operation visible — crews, tickets, hours and paperwork.
Common questions from builders and operations managers.