Workforce management for Kiwi shift-based businesses

Workforce Managment / Rostering Software
Built for New Zealand

RosterMates puts rosters, time clocks, timesheets, leave and payroll in one place. Publish a staff roster in minutes, let your team clock in by app or kiosk, then send approved hours to Xero, PayHero, Crystal, iPayroll or Smartly — or pay staff right here with IRD-approved payday filing.

Start Your Free 30-Day Trial Book a Demo
  • ✓ Free Setup & Training
  • ✓ No Lock-in Contracts
  • ✓ Kiwi-Owned & Operated
  • ✓ IRD-Approved Payroll Built In
  • ✓ No Card Needed To Start Trial
RosterMates workforce management software tablet interface showing staff scheduling dashboard
RosterMates employee rostering software laptop view with shift scheduling features
Google Reviews

Rated 5.0 by the teams who use us

Every word below is a real, public Google review — read them here, or see them all on Google.

See why our support gets reviews like these
JR
Jill Redington Google review

The new time rostering system is a game-changer for us. Designed with real time scheduling and compliance in mind, shift planning feel less like a chore. Auto scheduling/shift swapping/leave management and payroll integration are just a few of the key features. Rostermate is user friendly and real time notifications are invaluable. The team behind Rostermate are highly skilled, friendly and readily available to assist at any time.

JV
Jack Vitick Google review

Rostermate has been great to work with. The support team is always quick to get back to us whenever we have a question or need help.

RT
Rhiannon Tuatini Local Guide · Google review

We recently moved from our original rostering system to RosterMate, and we couldn’t be happier with the decision!

There were a few reasons we made the switch. Firstly, RosterMate is a New Zealand-owned and operated company, offers exceptional value for money, and has so many rostering options, features and extras. It genuinely feels like they’ve thought of everything!

The demo and onboarding process was also fantastic. Guy was incredibly helpful, answered all of our questions, and was even able to incorporate some of the specific things we needed into the system. The speed of implementation was honestly incredible.

Anytime we’ve reached out for help or had an idea for something we’d like added, the team have been super quick to respond, incredibly helpful, and genuinely open to feedback. It’s refreshing to have such a responsive team behind the software.

We would highly recommend RosterMate to anyone looking for a rostering system. Great product, great value, and an even better team behind it!

TB
Tura Bryce Google review

Since we started using Roster Mate, the team has been incredibly helpful and supportive. They genuinely listen to our feedback and are always willing to consider system improvements or suggestions we may have. Their response time to any enquiries regarding the app or website is excellent, and they consistently provide prompt assistance whenever needed. The staff are friendly, professional, and a pleasure to work with. Highly recommended!

AC
Antolin Alberto Camero Google review

I have been looking for an app that would automate our inhouse rostering system between GPs in our clinic. I have very basic skills in computer systems and just hoped I would land in the hands of good experts.

I found Rostermate, booked a 30min session with Guy, and immediately, we got this small project running within days. He has been very responsive promptly, patiently and professionally throughout the process. He has taken onboard and all effort to craft the right environment from idea to the drawing board and back.

Have yet to beta test the app with my colleagues. But hopefully, the project will succeed and get us going with a seamless service in running our roster

See it in action

From template to payday in one platform

Build a roster (or let the AI bot do it), staff clock in at the kiosk, approve hours, manage leave, then review & pay — all in under a minute.

Start Your Free 30-Day Trial

Working with you, for you — across New Zealand

Aged Care Hospitality Manufacturing Retail Restaurants Events & Venues Construction Security Catering Healthcare Hotels Supermarkets Stadiums & Festivals Event Staffing

$0

per employee, per month — flat & fair pricing

0-day

free trial with no credit card required

0

lock-in contracts — stay because it works

0%

Kiwi owned, built and supported

RosterMates Architecture

Operational ecosystem connections. Follow the energy flows to see data direction.

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RosterMates Architecture Definitions

Company
The root account entity created upon sign-up. It acts as the top-level umbrella that links and oversees all subsidiary locations under a single organization.
Location
Operational hubs under the Company. Each location acts independently with its own dedicated rosters, leave management, timesheets, and summary pages. Scales from single-site businesses to multi-site enterprises.
Employee Mgmt
Central staff profiles. Employees can be assigned to a single location or shared across multiple. Shared staff access all their assigned locations via a single sign-in on the mobile app.
Messaging
Integrated communication hub for shift-swap requests, instant roster publication alerts, and announcements pushed to mobile and Kiosk.
Templates
Reusable weekly blueprints using 'Position View' (role-based) or 'Employee View' to automate scheduling patterns per location.
Rosters
The live, location-specific scheduling engine featuring real-time conflict detection for overlapping shifts, leave, or maximum hours.
Events
Calendar-based multi-day event staffing. Create events, define per-day time windows and areas, set capacity, and let employees bid for shifts. Geofenced clock-in via mobile app keeps attendance accurate on the day.
Leave Mgmt
Fully mobile-enabled time-off handling. Employees submit requests and track their status via the app, while managers can approve or decline pending leave on the go. Approved leave automatically blocks roster availability.
Custom Forms
Versatile builder for internal forms (compliance reviews, staff onboarding) and external documents (client quotes, checklists). Forms can be built manually, generated via AI text prompts, or instantly constructed by having the AI analyze uploaded files.
Time Tracking
Dual-method capture: 1. On-site Kiosk utilizing PIN codes or Facial Recognition. 2. Mobile App utilizing rapid geofencing, allowing staff to clock into rostered shifts or specific events upon entering the area. Employees can tag specific Jobs during clock-in to allocate hours.
Timesheets
The location-specific audit interface where managers compare 'Planned' vs 'Actual' hours and resolve unmatched punches.
Pay Summary
The final consolidation per location. Aggregates hours and leave into a verified export for Xero, PayHero, Crystal, iPayroll or Smartly — or pays staff directly through RosterMates' IRD-approved payroll.

Complete Workforce Management Features. Nothing You Don't Need.

Here's the core staff scheduling and rostering toolkit that keeps your team organised, your admin time minimal, and your shift-based business running like clockwork.

RosterMates automated staff rostering software interface showing drag-and-drop shift scheduling

Take the Stress Out of Staff Scheduling

Build smarter employee rosters in seconds, no spreadsheets, no stress. Our automated rostering software flags leave conflicts, compliance issues, and availability gaps instantly. Fill shifts fast by sending automated requests to available staff. Save hours of admin time while keeping your team covered and your business compliant with New Zealand employment law.

Scheduling
RosterMates mobile workforce management app showing staff roster, time tracking, and team messaging

Instant Shift Updates & Team Communication with RosterMates App

Staff get notified instantly when rosters are published. From our mobile app, they can view shifts, apply for leave, see clock-in times, message coworkers, and accept shift swap requests — all in one workforce management platform. Perfect for aged care, hospitality, and manufacturing teams on the go.

RosterMates App
RosterMates time tracking kiosk system with biometric clock-in for accurate employee time tracking

Accurate Employee Time Tracking & Kiosk Clock-In Solutions

Staff can clock in and out via kiosk and/or geolocation through our mobile app, with real-time time tracking so you instantly know who's on site. Eliminate time theft, reduce payroll overpayments, and only pay for hours actually worked. Perfect for shift-based businesses across New Zealand.

Time Tracking
RosterMates employee management dashboard showing staff profiles, training compliance, and automated forms

Manage Your Team with Clarity and Control

Build detailed employee profiles, create custom compliance forms, and schedule them to go out automatically for training, reviews, or certifications. Keep everything organised and ensure nothing gets missed — essential for aged care compliance and hospitality training requirements.

Workforce Management

And then some

More Than Just Rostering

RosterMates is packed with tools that reduce admin, streamline workflows, and fit your unique business — no matter how you operate.

JW Jess W. Annual leave · 24–28 Jun Approve

Leave Management Software

Staff request annual leave, sick leave, or public holiday cover directly in the app. Managers approve in seconds, and the roster updates automatically to keep scheduling accurate.

Leave Management
timesheets_week24.csv Exporting… Xero PayHero iPayroll

NZ Payroll, Connected

Send approved hours to Xero, PayHero, Crystal, iPayroll or Smartly — or skip the export entirely and pay staff with RosterMates' own IRD-approved payroll, payday filing included.

Payroll & IRD Filing
Can anyone cover Sat 7am? I'll take it 🙋 Shift swap approved ✓

Team Communication

Share roster updates, notify staff of shift changes, and send reminders in one place. Fewer no-shows, a more reliable workforce.

Messaging
Owner Manager Staff

Role-Based Access Control

Custom access levels for owners, managers, supervisors, and staff keep sensitive data secure while giving the right people the right tools.

Data imported Team trained First roster live

Free Setup and Training

Hands-on onboarding, free setup, and personalised training. Get started quickly with no hidden costs and ongoing NZ support.

Powered by AI

Custom Forms, Built by AI

Create compliance reviews, onboarding packs, client quotes and checklists. Build them manually, generate them from a text prompt, or let the AI construct one instantly from an uploaded file.

Explore Custom Forms
✦ Generated by AI Employee name Certification expiry Manager sign-off

How it works

From Roster to Payroll, in One Connected Flow

Every step feeds the next — so hours are captured once, checked once, and paid right.

  1. 1

    Build & publish rosters

    Start from reusable templates. Conflict detection flags leave clashes and availability gaps before you publish.

  2. 2

    Staff clock in

    On-site kiosk with PIN or facial recognition, or geofenced clock-in from the mobile app the moment staff arrive.

  3. 3

    Approve timesheets

    Planned vs actual hours side by side. Resolve unmatched punches and approve a whole day in a click.

  4. 4

    Run payroll

    Verified hours and leave export to Xero, PayHero, Crystal, iPayroll or Smartly — or pay staff directly with IRD-approved payday filing.

RosterMates Architecture Definitions

Company
The root account entity created upon sign-up. It acts as the top-level umbrella that links and oversees all subsidiary locations under a single organization.
Location
Operational hubs under the Company. Each location acts independently with its own dedicated rosters, leave management, timesheets, and summary pages. Scales from single-site businesses to multi-site enterprises.
Employee Mgmt
Central staff profiles. Employees can be assigned to a single location or shared across multiple. Shared staff access all their assigned locations via a single sign-in on the mobile app.
Messaging
Integrated communication hub for shift-swap requests, instant roster publication alerts, and announcements pushed to mobile and Kiosk.
Templates
Reusable weekly blueprints using 'Position View' (role-based) or 'Employee View' to automate scheduling patterns per location.
Rosters
The live, location-specific scheduling engine featuring real-time conflict detection for overlapping shifts, leave, or maximum hours.
Events
Calendar-based multi-day event staffing. Create events, define per-day time windows and areas, set capacity, and let employees bid for shifts. Geofenced clock-in via mobile app keeps attendance accurate on the day.
Leave Mgmt
Fully mobile-enabled time-off handling. Employees submit requests and track their status via the app, while managers can approve or decline pending leave on the go. Approved leave automatically blocks roster availability.
Custom Forms
Versatile builder for internal forms (compliance reviews, staff onboarding) and external documents (client quotes, checklists). Forms can be built manually, generated via AI text prompts, or instantly constructed by having the AI analyze uploaded files.
Time Tracking
Dual-method capture: 1. On-site Kiosk utilizing PIN codes or Facial Recognition. 2. Mobile App utilizing rapid geofencing, allowing staff to clock into rostered shifts or specific events upon entering the area. Employees can tag specific Jobs during clock-in to allocate hours.
Timesheets
The location-specific audit interface where managers compare 'Planned' vs 'Actual' hours and resolve unmatched punches.
Pay Summary
The final consolidation per location. Aggregates hours and leave into a verified export for Xero, PayHero, Crystal, iPayroll or Smartly — or pays staff directly through RosterMates' IRD-approved payroll.

Built for your floor, ward or kitchen

Made for NZ Businesses That Run on Shifts

Whether you're managing rotating rosters in aged care or keeping up with hospitality compliance, RosterMates supports the industries that never stand still.

Aged Care Rostering Software NZ

Manage staff rosters across rest homes, dementia units, and retirement villages. Ensure compliance with aged care regulations, reduce staff burnout, and keep shifts covered around the clock.

Explore Aged Care

Hospitality Staff Scheduling NZ

Keep up with changing shifts, cover absences fast, and balance staff availability with service demand — across kitchens, front-of-house, and events.

Explore Hospitality

Manufacturing Staff Rostering

Manage complex rotating shifts, machinery operators, and compliance requirements. Keep your workforce organised, productive, and safe.

Explore Manufacturing

Retail Staff Scheduling

Match staffing levels to busy shopping hours and seasonal demand. Reduce costs, prevent overstaffing, and keep your store running smoothly.

Explore Retail

Restaurant & Hospitality Rostering

Plan weekend rushes, public holidays, and quiet weekdays with ease. Balance availability, track hours, and manage shift swaps so service never suffers.

Explore Restaurants

Venue & Stadium Staffing

Staff match days, concerts, and festivals with per-day positions, capacity limits, and shift bidding. Geofenced clock-in keeps attendance accurate on the day.

Explore Venues

Construction Crew Rostering

Roster crews across multiple sites, verify on-site attendance with GPS clock-in, and replace paper timesheets and H&S forms with one app.

Explore Construction

Security Guard Rostering

Cover client sites 24/7 with clean overnight shifts, GPS-verified clock-ins that prove guards are on post, and instant cover for sick calls.

Explore Security

Catering & Event Hospitality

Run kitchen crews on weekly rosters and staff weddings and functions from a dedicated events calendar, with shift bidding for your casual pool.

Explore Catering

Why RosterMates

Why Choose RosterMates' Workforce Management System?

No bloated features. No corporate jargon. Just a clean, powerful staff scheduling and rostering solution designed specifically for New Zealand shift-based businesses.

Switching to Better Staff Rostering Doesn't Have to be Hard

We know changing workforce management systems is daunting, so we make it easy. Free setup, free training, and a team that actually helps. No hidden costs, no complicated onboarding.

Real New Zealand Support for Your Rostering Software

Have a question about staff scheduling or time tracking? Our team is always here to help. No overseas call centers, no runaround, just dedicated New Zealand support focused on your business success.

Proudly New Zealand Owned Workforce Management

Designed and built in New Zealand, RosterMates delivers simple, reliable, and tailored employee scheduling software that meets your business needs and local employment regulations.