Aged care rostering where every wing is covered

Yes — around-the-clock coverage is what it was originally built for. Morning, afternoon and night shifts across every wing sit on one roster, overnight shifts crossing midnight are handled cleanly, and coverage gaps are visible before the roster is published rather than at 5am.

Yes. Set up each wing, memory support unit or community team as its own area with its own positions and staffing levels. View the whole facility at once or filter to one area, and let unit coordinators manage their own sections under role-based permissions.

Every employee has approved positions — an AIN isn't offered an RN shift, and medication-competent staff can be identified for medication rounds. Certifications like AHPRA registration, first aid, manual handling and police checks are recorded with expiry dates and automatic reminders.

Yes. Record any credential with an expiry date — police checks, NDIS worker screening clearances, working with children checks, first aid — and RosterMates reminds you before they lapse, so screening never quietly expires on a rostered worker.

Filter available, qualified staff for that wing and send the open shift to their phones — the first to accept fills it. Managers also get late clock-in alerts within minutes of a missed start, so you hear about the gap while there's still time to fix it.

The AI roster generator enforces hard rules you configure — maximum weekly hours and a minimum rest gap between shifts — and flags double-ups as you build manually. The rules are yours to set to match your enterprise agreement or award obligations; RosterMates simply refuses to break them.

Casual pools work well: staff keep their availability current in the app, open shifts go out to qualified people, and the first acceptance wins. Many facilities find gaps that once became agency call-outs get filled internally instead.

Yes — a shared kiosk at the nurses' station with PIN or facial recognition, or geofenced GPS clock-in from the app for community and home care staff arriving at client locations. Every punch is timestamped and lands on the timesheet.

Approved timesheets — including leave and public holidays split out per your state's calendar — export as payroll-ready files for Xero, MYOB, KeyPay (Employment Hero Payroll), Employment Hero or a custom CSV matched to your payroll's import. Your payroll keeps applying the SCHADS or Aged Care Award rates; RosterMates feeds it accurate hours.

Yes. Each facility is a location with its own rosters, timesheets and approvals — and its own state public holiday calendar — while staff who work across sites carry one profile and one app login.