Manage your team with
clarity and control
Detailed employee profiles, certification tracking, availability, automated compliance forms and role-based permissions — the workforce management layer that keeps every roster, timesheet and pay run accurate.
Every employee, one organised profile
Everything about a team member lives in one place — entered once and used everywhere. The details that feed rosters, timesheets and payroll stay together, so nothing is re-keyed and nothing drifts out of date.
Six pieces that work together — and with your rosters, timesheets and payroll.
Employee profiles
Contact, emergency, employment and payroll details in one record — searchable, organised, and shared across every part of the platform.
Certifications & expiry reminders
Track First Aid, Food Safety, licences and any credential your industry needs. Set expiry dates and get reminders before they lapse.
Availability & work patterns
Staff set recurring availability and one-off unavailability in the app, and rosters flag conflicts before you publish — not after.
Automated compliance forms
Training sign-offs, reviews and safety checks go out on a schedule you set — daily to monthly — and every submission is tracked per employee.
Roles & permissions
Custom roles decide exactly who can edit rosters, approve leave, see pay or manage staff — control without micromanaging.
Multi-location staff
Share employees across sites with one profile and one app login, while each location keeps its own rosters and approvals.
Nothing gets missed — because nothing is manual
In aged care, an expired certification is a compliance breach. In hospitality, an unsigned training record is a liability. RosterMates turns both into a background process: build the form or credential once, set the schedule, and the system does the chasing.
Forms can be built by hand or generated by AI from a plain-English description, assigned to one person or the whole team, and set to recur for training rounds, performance reviews or certification renewals. Managers see who has and hasn't completed each round at a glance.
Explore Digital FormsEmployee data isn't a separate database — it's the foundation the rest of RosterMates runs on.