Timesheets that
check themselves

RosterMates automatically generates timesheets from clock-in and clock-out records, matching actual hours against scheduled shifts. Managers can review each entry, flag discrepancies, approve or adjust hours, and handle public holidays — all from one screen. Once approved, timesheets are ready for payroll export with no additional data entry.

Yes. RosterMates supports multiple pay rates and can be configured to apply overtime rules based on your employment agreements. Hours that exceed standard thresholds are flagged automatically, so managers can review and approve them before they flow through to payroll — reducing the risk of underpayment or overpayment.

RosterMates automatically recognises public holidays within your pay period and separates them from standard hours in the timesheet view. This ensures employees are paid correctly for public holiday work or entitlements, in line with New Zealand employment law, without managers needing to manually identify or adjust each date.

Approved timesheets can be exported directly to Xero, PayHero, Crystal Payroll, iPayroll and Smartly, as well as to CSV or bank batch file formats for other payroll providers — or paid out through RosterMates' own IRD-approved payroll. The export is formatted to match each system's requirements, so you can process payroll in minutes rather than hours.

Yes. Managers have full control to review and adjust timesheet entries before approving them. If a clock-in time is incorrect, a break wasn't recorded properly, or an employee worked outside their scheduled hours, managers can edit the record directly in RosterMates and add a note — keeping a clear audit trail of any changes made.

By automatically generating timesheets from clock-in data and matching them against scheduled shifts, RosterMates removes the manual entry that causes most payroll errors. Discrepancies between clocked hours and scheduled hours are flagged before approval, so managers can catch and correct issues before they reach payroll rather than dealing with corrections after the fact.

RosterMates supports employee timesheet visibility so staff can review their own hours before the approval stage. This helps surface any discrepancies early — such as a missed clock-out or an incorrect shift — and reduces the back-and-forth between employees and managers when something looks wrong on a pay slip.

Yes. RosterMates handles variable hours and irregular schedules just as well as fixed rosters. Casual and part-time employees clock in and out the same way as full-time staff, and their hours are tracked and approved on a per-shift basis. This makes it easy to manage payroll for a mixed workforce without maintaining separate systems or manual timesheets.