32.5h
8.0h AL
✓ Exported
10 Feb – 23 Feb
6 employees
Payroll Ready
IRD-Approved Payroll, Built In

From roster to payroll,
in one system

Approved hours, leave and public holidays land in a single summary — export them to Xero, PayHero, Crystal, iPayroll or Smartly, or pay your team and file with IRD without leaving RosterMates.

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Your Actual Summary View

This is what managers see — a date-range grid of all approved hours, leave, and public holidays per employee

10 Feb 2026 – 23 Feb 2026
Employee Mon
10		 Tue
11		 Wed
12		 Thu
13		 Fri
14		 Sat
15		 Sun
16		 Mon
17		 Tue
18		 Wed
19		 Thu
20		 Fri
21		 Sat
22		 Sun
23		 Total
SarahMitchell
 8.0 8.0 8.0 8.0 8.0 6.0 — 8.0 8.0 8.0 8.0 8.0 6.0 — 96.0
JamesTaylor
 10.0 10.0 8.0 10.0 10.0 — — 10.0 10.0 8.0 🏖 10.0 10.0 — — 106.0
EmmaWilson
 9.0 8.5 8.5 9.0 9.0 — — 9.0 8.0 🤒 8.5 9.0 9.0 — — 97.5
LiamChen
 5.5 6.0 — 6.0 8.0 6.0 — 5.5 6.0 — 6.0 8.0 6.0 — 63.0
MiaPatel
 — 8.0 — 8.0 8.0 — — — 8.0 — 8.0 8.0 — — 48.0
Daily Total 32.5 40.5 24.5 41.0 43.0 12.0 — 32.5 40.0 24.5 41.0 43.0 12.0 — 410.5
From Approved Hours to Payroll Export

Summary aggregates everything approved in Timesheets and makes it export-ready in minutes

Select Date Range

Pick your pay period with the date slider or calendar inputs. Use Xero pay periods to auto-fill dates.

Review Summary

See every employee's approved work hours, leave, and public holiday entitlements laid out day-by-day with totals.

Verify & Adjust

Spot anomalies with position breakdowns, pay rate tooltips, and PAYG leave indicators. Edit directly if needed.

Run Payroll

Export to Xero, PayHero, Crystal, iPayroll, Smartly, CSV or a bank batch file — or pay staff and file with IRD directly. Hours map to earnings rates automatically.

Overview

A Complete Date-Range Grid

Every employee's hours shown across every day in the selected period. Work hours, leave, and public holidays are combined into a single cell with clear visual indicators — no switching between tabs or reports.

✓ Weekend columns highlighted for easy scanning
✓ Public holiday columns flagged automatically
✓ Leave types indicated with symbols (🏖 🤒 etc.)
✓ Per-employee and daily totals calculated live
Hours Breakdown
Sarah M.
96.0h
James T.
106.0h
Emma W.
97.5h
Liam C.
63.0h
Mia P.
48.0h
NZ Payroll

Works With Your Payroll — Or Replaces It

One-click export sends approved hours to Xero Payroll, PayHero, Crystal Payroll, iPayroll or Smartly with earnings rates mapped automatically — plus Excel/CSV layouts and NZ bank batch files. And because RosterMates is IRD-approved payroll software, you can also calculate PAYE, pay your team, and submit payday filing to Inland Revenue without any other payroll subscription.

✓ Direct integrations: Xero, PayHero, Crystal, iPayroll, Smartly
✓ IRD payday filing (Employment Information) built in
✓ Combined or separate leave & hours CSV layouts
✓ NZ bank batch files for direct salary payments
Export Options
Xero Payroll
Push timesheets directly to Xero as Draft
Connected
PayHero · Crystal · iPayroll · Smartly
Send timesheets to your NZ payroll system
Connected
IRD Payday Filing
File Employment Information returns with IRD directly
Built in
Summary CSV
Combined, separate, or detailed leave layouts
.csv
Bank Batch File
Direct payment file with employee bank details
.csv
Leave & Holidays

Leave and Public Holidays Included

Approved leave requests and public holiday entitlements appear automatically in the summary grid. Each cell shows whether the employee worked, took leave, or was entitled to a public holiday — so your payroll export includes everything without manual entry.

✓ Annual, sick, bereavement, and custom leave types
✓ Public holiday worked vs. not-worked hours
✓ Pay-as-you-go leave (PAYG) percentage indicator
✓ Position-based hourly rate tooltips on hover
Leave & PH in Range
10 Feb – 23 Feb 2026
James Taylor Annual Leave 8.0h
Emma Wilson Sick Leave 8.0h
Sarah Mitchell PH Worked 8.0h
Liam Chen PH Not Worked 6.5h
Payroll Without the Guesswork

Everything you need to run payroll confidently, from a single screen

3
Data types combined — work, leave, and public holidays
5+
NZ payroll exports — Xero, PayHero, Crystal, iPayroll, Smartly, CSV & bank batch
Live
Position-based pay rate breakdowns per shift
PAYG
Pay-as-you-go leave percentage tracked per employee
Frequently Asked Questions

Common questions about RosterMates' payroll summary and reporting

RosterMates exports payroll-ready data to Xero Payroll, PayHero, Crystal Payroll, iPayroll and Smartly, with additional support for Excel/CSV layouts and NZ bank batch payment files. Approved hours, leave, and public holiday data go straight into your payroll system without re-keying anything.
Yes. RosterMates is IRD-approved payroll software, so you can run payroll end-to-end inside the platform: PAYE, student loan and ESCT are calculated for you, and your Employment Information (payday filing) return is submitted to Inland Revenue directly from RosterMates. There's no separate payroll subscription to pay for or sync with.
Keep whatever works for you. Many customers use RosterMates for rostering, time tracking and timesheets, then export approved hours to Xero, PayHero, Crystal, iPayroll or Smartly each pay run. Others use RosterMates' built-in IRD-approved payroll and skip the separate payroll system entirely. Both paths use the same summary view, so switching later is straightforward.
RosterMates automatically identifies public holidays within your pay period and separates them from standard hours and leave in the summary view. Each line item is clearly labelled so your payroll export is accurate and audit-ready, with no manual adjustments needed.
Yes. The summary view gives managers a consolidated view of all approved hours, leave, and public holidays for the pay period before any export is triggered. You can review, query, and confirm everything is correct — ensuring payroll is right the first time, every time.
RosterMates' summary reporting is built to reflect how your business is structured. Hours can be broken down by employee, role, or location, making it straightforward to allocate costs across departments or cost centres before exporting to your payroll or accounting system.
RosterMates retains your historical timesheet and pay period data so you can run summary reports for any previous pay period. This is useful for audits, resolving pay disputes, or reviewing labour costs over time — giving you a reliable record without needing to dig through spreadsheets or paper files.
Yes. The summary view can be filtered by individual employee, team, department, or location — so you only see the data that's relevant to the pay run you're processing. This is especially useful for businesses with multiple sites or managers who are responsible for specific teams rather than the whole workforce.
RosterMates clearly distinguishes between approved and unapproved hours in the summary view. Unapproved entries are flagged so managers can address them before processing payroll — reducing the risk of paying for hours that haven't been reviewed or of missing hours that need to be included.
Timesheets in RosterMates are where individual shift hours are reviewed and approved on a per-employee, per-shift basis. The summary view is the final step before payroll — it aggregates all approved hours, leave, and public holidays across your team into a single pay period overview, ready for export to your payroll system.
Explore More

Related Features

Export for Payroll connects directly with your time and attendance data

Timesheets

Review and approve timesheets before export — compare rostered hours against actual clock records in one view.

View Timesheets

Time Tracking

Accurate clock records from GPS and kiosk feed directly into the payroll export — no manual data entry required.

View Time Tracking

Leave Management

Leave balances are factored into payroll exports automatically — annual, sick, and personal leave all handled correctly.

View Leave Management