Aged Care Rostering Software NZ

Aged care rostering software for round-the-clock care

Roster rest homes, retirement villages, dementia units and home-care teams 24/7. Track certifications, take clock-ins at the nurses' station, and send approved hours to payroll. Built in New Zealand for New Zealand care providers.

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30 Days

Free trial, no card required

Per employee / month (NZD)

24/7

Morning, afternoon & night cover

Unlimited

Units, wings & sites

Workforce management software for aged care

One roster for every unit, every shift, every day

Aged care never closes. Morning, afternoon and night shifts have to be covered in every unit, by staff with the right competencies, without burning anyone out. RosterMates keeps the whole picture in one place: the roster, who is qualified for what, who has actually turned up, and what payroll needs at the end of the fortnight.

Rotating patterns built once — day, afternoon and night templates copy forward week to week, and the AI roster generator fills gaps from availability and roles.

Certifications that never lapse quietly — first aid, medication competencies, practising certificates and police vetting dates with expiry reminders.

Sick calls covered in minutes — send the open shift to qualified, available staff by push notification and the first to accept is rostered.

Aged care rostering software showing a rest home roster

Aged care rostering features

Built for rest homes, retirement villages, dementia units and home-care providers.

24/7 Shift Coverage

Morning, afternoon and night templates
Headcount per unit per shift
Overnight shifts as one shift
Uncovered shifts shown before publishing
Minimum rest between shifts checked

Certifications & Compliance

Qualifications and competencies per employee
Expiry reminders before a certificate lapses
Recurring training and supervision forms
Only qualified staff offered specialist shifts
Audit-ready staffing records

Time & Attendance

Kiosk at the nurses' station: PIN or face
GPS clock-in for home and community care
Works offline, syncs when back online
Rostered vs actual on every timesheet
Allowances and night rates from pay rules

Rostering for every kind of aged care

The same roster works for a 30-bed rest home and a village with hospital, dementia and independent living.

Rest home rostering

Set caregiver and registered nurse numbers per shift, roster around leave and study days, and see the ratio you are actually running each day.

Retirement village rostering

One account for the care facility, serviced apartments, kitchen, activities and maintenance, with staff shared between areas where they are qualified.

Dementia unit staffing

Keep secure units staffed only by people with the right training, and make sure familiar faces stay on the same unit across the rotation.

Home & community care

Roster visits by client, let support workers clock in at the client's address on their phone, and pay travel and split-shift allowances automatically.

Leave & sick cover

Leave requests come in through the app, approved leave blocks the roster, and a sick call becomes an open shift sent to qualified staff in one tap.

Payroll for care staff

Night and weekend rates, sleepover allowances and public holiday pay apply from your pay rules, then export to PayHero, Xero, Crystal, iPayroll or Smartly, or run payroll in RosterMates.

Why aged care providers choose RosterMates

Less time on the roster, more time on the floor.

Build a fortnight's 24/7 roster in minutes, not a weekend

Never roster an unqualified caregiver onto a specialist shift

Know your staff-to-resident ratio every shift

Certification expiry reminders before an audit finds them

Clock-ins at the station, on the phone, or offline

Free setup, training and NZ-based support

Aged care rostering FAQs

Common questions from facility managers and clinical leads.

Aged care rostering software plans who is on shift in a rest home, retirement village or dementia unit around the clock, publishes the roster to caregivers' phones, records clock-ins and turns hours into payroll. RosterMates is aged care rostering software built in New Zealand, priced at $8 per employee per month with every feature included.

You set the headcount each unit needs on the morning, afternoon and night shift, build the rotating pattern once as a template, and copy it forward each week. The AI roster generator fills gaps from staff availability and roles, overnight shifts are single shifts, and uncovered shifts show in red before you publish.

Yes. Record first aid, medication competencies, NZQA qualifications, practising certificates and police vetting dates against each employee, with expiry reminders. Recurring compliance forms such as training sign-offs and supervision records can be assigned automatically. See workforce management.

Yes. Create an area for each unit (hospital-level care, rest home, dementia, serviced apartments) with its own staffing requirements, then view them together or one at a time. Staff can be shared across units and across sites with one profile and one app login.

A tablet kiosk at the nurses' station takes a PIN or facial recognition and keeps working offline. Community and home-care staff clock in on their phone inside a GPS geofence around the client's address. Clock-ins land on the timesheet next to the rostered shift.

RosterMates is $8 NZD per employee per month with every feature included, a 30-day free trial and no contract. A 60-bed facility with 70 staff pays $560 a month. Setup and training are free and done by a person in New Zealand. See pricing.

RosterMates keeps the records auditors ask for: who was rostered and who actually worked each shift, staff-to-resident ratios by unit, current certifications, and completed compliance forms. Reports export to Excel for Ministry of Health or Te Whatu Ora audits.